Club Administrative Discipline Code

Club Administrative Discipline Code

The Club recognises that its members are all Volunteers and appreciates the time that they give to the Club. Being a member of the Scottish Youth Football Association and the Paisley Johnstone and District Youth Football League, brings with it a heavy administrative burden. This necessitates a Club Administrative Discipline Code which is distinct from the Houston United Constitution and The Houston United Discipline Code.

The HUFC Administrative Discipline Code does not seek to replace the foregoing and is complementary to the Paisley Johnstone and District Youth Football League, Constitution and Rules, The Scottish Youth Football Association Articles of Association, Standing Orders and Supplementary Playing Rules, Confidentiality, Disciplinary and Mediation Procedures, which places obligations on the Club.

The Club Administrative Code is designed to ensure the efficient management and administration of the Club for the avoidance of unnecessary financial and labour costs, to maintain our membership of Linwood Sports Hub, the SFA Quality Mark Award as well as a desire to protect and develop the reputational status of the Club.

For the foregoing reasons the following will be deemed incompetent and contrary to the efficient administration of the Club and can result in action being taken by the Committee (or Elected Members) against an Elected Member, Head Coach, Individual Coach, Parent Helper or person who is otherwise associated with the Club Administration.

OFFENCES AFFECTING THE HEAD COACH

  1. Having been appropriately advised (normally by the CASO – Club Administrative Support Officer), not attending 3 consecutive League Meetings, where there is evidence or a reasonably held belief of a lack of commitment, regardless of apologies being tendered to the league.

Note: It should be borne in mind that Coaches can have a nominated person from their – or another HUFC – age group deputise for them at League Meetings

 

SANCTIONS ISSUED: 1.

  1. Ignoring 2 consecutive emails from a Club Committee member when a reply has been requested and a reasonable time frame afforded. SANCTIONS ISSUED: 1
  2. Persistent avoidance of CM Action Points. The CM Facilitator can put the Sanction to a Committee vote.

Note: It is the Head Coach’s responsibility to check that the Team Secretary & other coaches in that age group have a responsible attitude to Club Administration. SANCTION ISSUED: 1 IF AGREED BY COMMITTEE

  1. Where funding was available, having a Coach who hasn’t taken the introductory coaching certificate within 6 months of starting to coach at the club.

Note: It is the Head Coach’s responsibility with the support of the Team Secretary to ensure that coach education obligations are complied with. This offence can be committed by individual Coaches.

It is not permissible for Coaches to avoid minimum standard training by adopting the status of a Parent helper, who do not have and should not engage in a coaching role.

 

SANCTIONS ISSUED: 2

  1. Nobody representing your age group at two consecutive HUFC committee meetings. (unless you send apologies in advance or repeated absence where apologies or otherwise evidence a lack of commitment).

 

Note: It should be borne in mind that Head Coaches can have a nominated person from their age group deputise for them at League Meetings.

     

SANCTIONS ISSUED: 2

 

INDIVIDUAL OFFENCES (applying to Head Coach/Coach/Parent Helper):

  1. Failure to give a copy of coaching course certificate in your possession to the CASO within one month of completing the course (needed for Hub & QM proof) SANCTIONS ISSUED: 1
  2. Non-attendance of an arranged coaching or 1st aid course (unless overturned by appeal to committee due to reasonable excuse or strong mitigating circumstances.) SANCTIONS: 2 See also No 17 Financial sanctions
  3. Not entering the PVG process in 2013 for all current coaches and all parent helpers. SANCTIONS ISSUED: 3
  1. Not entering the PVG process within four weeks of appointment for all future Coaches. SANCTIONS ISSUED: 3 AND THE COACH IN QUESTION STEPS DOWN AT ONCE UNTIL RECTIFIED
  2. Ignoring 2 consecutive emails from a Club Committee member or a Year Group Head Coach when a reply has been requested and a reasonable time frame afforded. SANCTIONS ISSUED: 1
  3. Having been advised of a CM Action Point, which they are obliged to comply with for the efficient running of the Club, persistent avoidance of said CM Action Points. The CM Facilitator can put the Sanction to a Committee vote.

Note: It is the Head Coach’s responsibility to check that the Team Secretary & other coaches in his age group have a responsible attitude to Club Administration, as well as the individual’s responsibility to comply with these obligations. SANCTION ISSUED: 1 IF AGREED BY COMMITTEE

  1. Being a Coach who hasn’t taken the introductory coaching certificate within 6 months of starting to coach at the club.

 

SANCTIONS ISSUED: 2

 

OFFENCES WHICH MAY CARRY A FINANCIAL SANCTION .

Note: Financial Sanctions are applied where the Club has incurred an expenditure which can be viewed as mismanagement of funds and an inappropriate use of Grant, Sponsorship or subscriptions revenue. Financial sanctions can be applied to a Year Group’s (or team’s) revenue account or where an individual’s overt actions have caused the expenditure, the Club may seek all or partial compensation from the Club member.

 

  1. Being fined twice for missed pitch fee payments. SANCTIONS ISSUED: 1
  2. Non-attendance at a Tournament when costs to the Club cannot be recouped SANCTIONS ISSUED : 1
  3. Non-attendance of a coaching or 1st aid course that’s been booked & paid for by the Club (unless overturned by appeal to committee due to reasonable excuse or strong mitigating circumstances.) SANCTIONS: 2

Note: It is the Head Coaches responsibility with the support of the Team Secretary to ensure that coach education obligations are complied with. This offence can be committed by Head Coaches and individual Coaches.

It is not permissible for Coaches to avoid minimum standard training by adopting the status of a Parent helper, who do not have and should not engage in a coaching role.

 

DISPOSAL OPTIONS

  1. No Action / Admin Counselling or corrective advice.
  2. Requirement to produce an administrative action plan that will reasonably be seen to address the highlighted shortcoming, within a reasonable time frame.
  3. Support from a nominated Club Member to address shortcomings and develop the necessary Administrative skills, for a defined period.
  4. Temporary suspension from a Club Role for a determined period.
  5. Demotion in a Club Role.
  6. Team or Year Group Revenue Compensation (15, 16, 17 only).
  7. Team or year Group Revenue fine.
  8. Individual Financial Revenue Compensation (15, 16, 17 only).
  9. Requirement to resign
  10. Dismissal from the Club.

 

Notes:

All breaches of the Administrative Discipline Code can result in a disposal option.

SANCTION TOTTING UP PROCEDURE. Where TWELVE SANCTIONS are issued to a member of the Club, in whatever designation, within one season, that member will receive a mandatory vote of no confidence. Where a vote of no confidence is supported, disposal options 3, 9 or 10 would be a normal consequence. The Club retains the option, with exception, that other disposal options can be considered.